Science of Surveys


Step 5: Survey Administration: Mail Surveys

Mail surveys used to be the most commonly used survey technique, and among the least costly. Mail surveys can be designed to contain scorable answer sheets that can ease in data entry. The major weakness of mail surveys is the large amount of time required for completion.

Advantages
Disadvantages
Easy to administer- the surveys need only be placed in the mail with a postage-paid return envelope. Long completion time- Since people can fill the survey out at their leisure, they often procrastinate. Add this to the additional time for mail delivery and the result is often 2 - 3 months from when surveys are sent out and when they return.
Ease of data analysis- Scoring and data analysis can be greatly simplified using scorable answer sheets (e.g., scan-tron forms).. Respondent data errors- If scorable answers sheets are used, a small percentage of data will be unusable due to incorrectly completing the sheets.
Relatively inexpensive- mail surveys have relatively minor printing and postage expenses. Lack of multimedia capability- Many organizations want to use simulations or demonstrations in their surveys, which is not possible in mail surveys.
No length restrictions- Mail surveys can be as long as needed, unless participants become disinterested in participating. Low response rate- Mail surveys are plagued with an extremely low percentage of people who mail back their surveys.
Ease in randomizing samples- Mailing addresses can be randomly selected or even geographically stratified to help promote a representative sample Biased sample- Response rates for certain groups who agree to participate can be disproportionate with the population. For example, people with lower educational levels tend to respond less often to surveys than those who are more educated, which may bias your sample.
Convenience- Participants are able to participate at a time convenient for them as opposed to a time selected by the surveyor. Reluctance to participate- With the amount of telemarketing calls people receive, there is an automatic resistance to participate in phone surveys.

So which method to choose? That answer will be different for each survey project. To obtain some assistance in deciding which will be best, contact us and we will be happy to assist you.

  1. Determine goals and specify objectives
  2. Conduct question brainstorming and pre-testing
  3. Prepare the questionnaire layout and data format
  4. Sample Selection
  5. Survey administration
  6. Data compilation and analysis
  7. Reporting of Results